Customising Cleaning & Maintenance: A Cleancorp Guide

A Cleancorp guide for Australian workplaces who want smarter, healthier spaces.

Why Your Office Cleanliness Matters More Than You Think

A clean office is the foundation of a healthy, productive workplace. Dusty desks, stale air, and flickering lights don’t just look bad, they make people feel bad too.

At Cleancorp, we see it every day: when workplaces take cleaning and maintenance seriously, people feel better, focus longer, and take more pride in their work.

The data backs it up:

• Workers in clean offices report up to 15% higher productivity.

• Better indoor air quality can reduce illness-related absences by up to 30%.

• A well-maintained space improves first impressions and staff retention.

So how do you customise your cleaning and maintenance to suit your office, not just any office? Let’s break it down.

Step 1: Start with a Health & Cleanliness Audit

Before you can improve, you’ve got to measure where you are.
Do a quick audit of your space:

 Cleancorp Tip: Read our blog on Why Great Facility Managers Choose Better Cleaning Partners

Step 2: Zone Your Office by Traffic

Every office has hot zones (like kitchens and entryways) and quiet zones (like storage or file rooms. Cleaning everything at the same frequency wastes time and budget.

Here’s a smart zoning approach:

This method keeps your high-impact areas spotless, while ensuring long-term maintenance gets done before it becomes an issue.

Step 3: Build a Preventative Maintenance Routine

Cleaning removes dirt; maintenance prevents disruption. Don’t wait until a light flickers or an air-con breaks mid-summer.

A good facility maintenance checklist includes:

Bonus: Regular maintenance reduces costs and extends asset life, saving up to 40% in long-term repairs.

Step 4: Align Cleaning with How You Work

Today’s offices aren’t 9-to-5 hubs anymore. With hybrid schedules, you might have 30 people Monday and 80 Wednesday.

That means your cleaning needs to flex too:

• Hybrid schedule? Focus extra cleaning on in-office days.

• Shared desks? Sanitise high-touch points daily.

• Client visits? Boost detail cleaning in visible areas.

You can even use occupancy sensors or booking data to plan cleaning around actual use, something we do for several of our large corporate clients.

Step 5: Focus on Air, Light, and Hygiene

Healthy offices go beyond “looking” clean. They feel fresh.

• Air: Clean vents and replace filters. Poor indoor air can drop cognitive performance by 10–20%.

• Light: Replace dull bulbs and check natural light access - bright offices improve mood and alertness.

• Hygiene: Disinfect touchpoints like phones, buttons, handles, and shared desks.

Want to see how this plays out?
Here’s a quick productivity snapshot before and after implementing a cleaning plan:

Step 6: Build a Simple Cleaning Calendar

A clear, repeatable rhythm keeps your space consistent. Here’s an example weekly plan for mid-sized offices:

Cleancorp tip: Schedule monthly “mini deep cleans” and quarterly “reset days” for carpets, windows, and vents.

Step 7: Make Everyone Part of the Process

Clean offices work when everyone pitches in.
Encourage your team to:

• Keep desks tidy at day’s end

• Report maintenance issues quickly

• Respect shared areas like kitchens and meeting spaces

Transparency helps too. We recommend displaying your cleaning schedule or having a simple “maintenance log” at reception. It builds confidence that your workplace is looked after.

Step 8: Review and Adjust Quarterly

Cleaning and maintenance shouldn’t be “set and forget.” Review your approach every quarter:

• Are your high-traffic areas still the same?

• Has staff headcount changed?

• Are complaint logs going down?

Collect data, tweak schedules, and celebrate improvements. You’ll spot patterns, like which areas get messy faster or which tasks can shift to quarterly.

Step 9: Keep It Sustainable

Eco-friendly products make your workplace safer too. At Cleancorp, we prioritise:

• Non-toxic, biodegradable cleaning products

• Microfibre cloths and reusable equipment

• Smart waste separation and recycling

Your team breathes easier, literally and figuratively. Read more about Cleancorp's comittment to sustainability. 

Step 10: Create Your Own Facility Maintenance Checklist

Here’s a quick example you can adapt:

Keep it digital (shared spreadsheet) or print it on your noticeboard, whatever works best for your team.

The Cleancorp Takeaway

A clean, well-maintained office isn’t luck - it's a strategy. With a customised cleaning plan and a solid facility maintenance checklist, you’ll:

• Reduce downtime and costs

• Improve air quality and staff health

• Impress clients and boost morale

And the best part? Once your system’s in place, it runs smoothly in the background while your team gets on with doing their best work.

Cleancorp can help you design and deliver that plan, so your space stays spotless, safe, and stress-free all year round.

Want your own customised facility maintenance checklist?
Reach out to Cleancorp for a free consultation and tailored plan for your workspace.