Has your company been talking about moving office for years, but so far, it’s been all talk and no action? Well, today, you’ve just found out - it’s official. You’re moving.
The decision’s been made, the lease has been signed - so far, so good… except you’ve just been put in charge of organising all the details.
It doesn’t have to be overwhelming - you just need a solid plan.
Office moves can take anywhere from 3 months to a year to plan properly. The earlier you start, the smoother it will be. A clear timeline is essential to avoid disruptions to your business and customers.
If possible, schedule your move during your quietest business period to minimise operational impact. If you can get the architect’s drawings or a floor plan of your new space, this will help immensely with furniture placement and workflow planning.
Before you start moving desks and IT equipment, compare the new space with your current one. Identify problem areas in your existing office... this is your opportunity to fix them!
If the new office is smaller, consider space-saving solutions like smaller desks, shared workspaces, or flexible seating.
You don’t have to do this alone! Ask for volunteers from different departments to form a moving committee.
Your team’s responsibilities should include:
Encourage each department to purge outdated files to avoid moving unnecessary clutter.
Collaboration is key. Sit down with your team to list out all essential tasks for moving day and beyond. Assign clear responsibilities to ensure nothing gets missed.
Communication is everything. Set a weekly or biweekly meeting schedule to keep everyone aligned. Key topics should include:
Pro Tip: Hire an office moving specialist rather than a general removalist. They’ll be far more efficient and know how to handle IT equipment safely.
You’ll need key service providers lined up ahead of time. Start researching:
If you’re a small business, moving in one day may be fine. But for larger companies, stagger the move by departments.
This allows teams to test out the new space and adjust before everyone relocates.
Give your customers plenty of notice about your move. This prevents service disruptions and ensures they have your new address.
Don’t forget to update your details on:
Pro Tip: Create a fun behind-the-scenes video of your office move for social media - it builds engagement and excitement!
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