Managing cleaning services across offices, retail sites, schools, or healthcare facilities is no easy task. Facility managers juggle budgets, compliance requirements, staff coordination, and client expectations — often all at once.
That’s where technology steps in. Today’s cleaning apps and digital tools streamline everything from communication to scheduling and reporting, helping facility managers save time and keep standards consistent.
At Cleancorp, we’ve seen firsthand how the right technology can transform cleaning operations. Our team uses Swept, one of the leading cleaning apps, to ensure transparency, communication, and efficiency. But Swept isn’t the only option — there are several other apps facility managers should know about.
Here’s our roundup of the best cleaning apps and digital tools for facility managers in 2026.
When it comes to communication and accountability in cleaning, Swept is our go-to. At Cleancorp, we’ve integrated Swept into our operations to provide clients with real-time updates, cleaner check-ins, and quality control reporting.
Why we love Swept:
Real-time cleaner check-ins/out using geolocation.
Supply tracking so nothing ever runs out mid-clean.
Messaging features for instant communication between managers, cleaners, and clients.
Issue reporting with photos — so if something’s not right, it’s logged and resolved quickly.
For facility managers, this means full transparency: you know exactly who’s cleaning, when they’re cleaning, and how well they’re performing. It’s a huge differentiator, which is why we at Cleancorp consider Swept one of our most valuable digital tools.
CleanTelligent is another leading app designed specifically for quality assurance in cleaning. It allows facility managers to create and monitor inspections digitally, helping identify trends in performance and areas that need improvement.
Key features:
Customisable inspection checklists.
Real-time reporting with dashboards.
Automated reminders for recurring tasks.
Performance tracking for teams.
For facility managers who are focused on compliance and audit readiness, CleanTelligent is a strong choice. It ensures your cleaning provider is meeting agreed-upon KPIs.
Jobber is popular in the broader field service industry but is also used by cleaning companies for scheduling and invoicing. While it’s not exclusively cleaning-focused, its flexibility makes it a valuable option for facility managers overseeing multiple services.
Key features:
Scheduling and dispatching of cleaning staff.
Automated client reminders and notifications.
Built-in invoicing and payment processing.
Mobile app for on-the-go management.
If you manage smaller facilities or mixed services (like landscaping + cleaning), Jobber is a great all-in-one tool.
As the name suggests, ZenMaid was built for maid services, but its scheduling and workflow tools scale well for commercial cleaning too.
Key features:
Automated scheduling for recurring cleans.
Staff reminders and route optimisation.
Reporting on client satisfaction.
Easy-to-use mobile interface for cleaners.
ZenMaid shines for streamlined scheduling and staff management, especially if you’re managing multiple small to medium-sized sites.
While not exclusively a cleaning app, Asset Panda is an excellent digital tool for asset tracking and maintenance management. For facility managers, it provides a way to log and track cleaning equipment, ensuring nothing goes missing or falls into disrepair.
Key features:
Track cleaning assets (vacuums, floor scrubbers, etc.).
Schedule equipment maintenance and repairs.
Generate audit-ready reports.
Cloud-based, accessible from anywhere.
For facilities with high-value cleaning equipment, Asset Panda ensures you maximise ROI by keeping everything in top shape.
While each of these apps has its own strengths, the real power comes when they work alongside a professional cleaning partner like Cleancorp. For example:
Swept ensures cleaners and facility managers communicate seamlessly.
CleanTelligent tracks quality inspections.
Asset Panda protects and manages the equipment used to maintain facilities.
Jobber or ZenMaid handle scheduling and coordination.
Together, these tools help facility managers maintain transparency, compliance, and cost efficiency.
Digital cleaning tools measurably improve performance. Workplaces using app-based cleaning systems report 25% faster issue resolution and 30% fewer missed cleans, because tasks are tracked in real time and accountability is built into the workflow. Instead of relying on paper checklists or memory, teams can respond immediately to problems, verify completion, and maintain consistent standards across sites. The result is a cleaner environment, fewer disruptions, and a more efficient operation overall.
| Benefit | Impact on Facility Managers |
|---|---|
| Real-time communication | No more chasing updates — instant visibility into cleaning tasks. |
| Scheduling automation | Saves hours of manual rostering and rescheduling. |
| Performance tracking | Identifies strengths and weaknesses in cleaning teams. |
| Compliance & reporting | Audit-ready documentation at your fingertips. |
| Cost efficiency | Fewer missed cleans and reduced downtime = long-term savings. |
Swept is one of the best apps for cleaning staff management, offering real-time check-ins, messaging, and supply tracking, all of which we use daily at Cleancorp.
CleanTelligent is widely used to track inspections and KPIs, while Swept also offers real-time performance insights.
Yes, digital tools can reduce inefficiencies, prevent missed cleans, and cut down on manual admin work, often saving 20–30% in long-term costs.
Absolutely - at Cleancorp, we use Swept to provide clients with transparency, accountability, and real-time communication. Many providers also use CleanTelligent, Jobber, or ZenMaid.
Asset Panda is a leading tool for managing cleaning equipment and ensuring maintenance schedules are met.
For facility managers, the days of paper checklists and guesswork are long gone. The best cleaning companies now use apps like Swept, CleanTelligent, Jobber, ZenMaid, and Asset Panda to streamline operations and provide full transparency.
At Cleancorp, we’re proud to use Swept because it ensures our clients always know who cleaned, when, and how well. But whether you’re focused on inspections, scheduling, or asset management, the right app can save you time, reduce costs, and keep your facilities spotless.
If you’re ready for a cleaning partner who combines high standards with cutting-edge technology, Cleancorp is here to help.